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RutlandChildren and Young People's Service Procedures Manual

1.2.1 Contacts and Referrals

RELEVANT PROCEDURES AND GUIDANCE

This chapter should be read in conjunction with:

Early Help

Threshold for Access to Services

Contents

  1. Initial Contacts
  2. Referrals
  3. Timescales
  4. Screening Process
  5. Initial Disposal of Referrals
  6. Recording of Referrals

    Local Information

1. Initial Contacts

An Initial Contact is made where Children's Social Care is contacted about a child, who may be a Child in Need, and where there is a request for general advice, information or a service.

All contacts need to be considered alongside thresholds for Children in Need and/or the Early Help criteria.

Local procedures apply for this chapter - please see Local Information.

At any time, an Initial Contact may become a Referral if it appears that services may be required for a Child in Need.

Any significant information received about a child who is an open case should be regarded as an Initial Contact, passed to the child's allocated social worker and recorded on the electronic data base.

In all other cases, at the point when an Initial Contact is made, the duty worker should establish whether the enquiry can be dealt with by the provision of information and advice or re-direction to other agencies or services.

The duty worker should also check the electronic data base records to see if the child or family is known and, if known, retrieve information on them.

2. Referrals

An Initial Contact will be progressed to a Referral where the social worker or manager considers an assessment and/or services may be required for a Child in Need.

Referrers should have the opportunity to discuss their concerns with a qualified social worker. The referrer should be asked specifically if they hold any information about difficulties being experienced by the family/household due to domestic violence and abuse, mental illness, substance misuse and/or learning difficulties.

Once the referral has been accepted by local authority children's social care the lead professional role falls to a social worker.

The social worker should clarify with the referrer, when known, the nature of the concerns and how and why they have arisen.

The duty social worker will arrange to visit or contact the referrer and obtain as much of the following information as possible:

  • Full names, dates of birth and gender of children;
  • Family address and, where relevant, school/nursery attended;
  • Identity of those with Parental Responsibility;
  • Names and dates of birth of all members of the household;
  • Ethnicity, first language and religion of children and parents;
  • Any special needs of the children including the means in which they communicate;
  • Any significant recent or past events;
  • Cause for concern including details of allegations, their sources, timing and location;
  • The child's current location and emotional and physical condition;
  • Whether the child needs immediate protection;
  • Details of any alleged perpetrator;
  • Referrer's relationship with and knowledge of the child and his or her family;
  • Known involvement of other agencies;
  • Information regarding parents' knowledge and agreement to referral.

3. Timescales

Once received, all Referrals must be written up and a decision made about their disposal within one working day. 

Within one working day of a Referral being received, the social worker should make a decision about the type of response that is required. This will include determining whether:

  • The child requires immediate protection and urgent action is required;
  • The child is in need, and should be assessed under Section 17 of the Children Act 1989;
  • There is reasonable cause to suspect that the child is suffering, or likely to suffer, Significant Harm, and whether enquires must be made and the child assessed under Section 47 of the Children Act 1989;
  • Any services are required by the child and family and what type of services; and
  • Further specialist assessments are required in order to help the local authority to decide what further action to take.

4. Screening Process

The following process applies to new cases of children previously unknown to the authority, and to closed cases.

The process of Referrals must include screening against the Threshold Criteria for Children in Need and/or Early Help and must include internal electronic database and agency checks to establish whether the family is previously known, and whether there is a Child Protection Plan in relation to the child and/or whether the child is Looked After.

The screening process should establish:

  • The nature of the concern;
  • How and why it has arisen;
  • What the child's needs appear to be;
  • Whether the concern involves Significant Harm;
  • Whether there is any need for urgent action to protect the child or any children in the household.

This process will involve:

  • Discussion with the referrer;
  • Consideration of any existing records, including whether the child is the subject of a Child Protection Plan;
  • Involving other agencies as necessary.

If there are indications that a child may be at risk of Significant Harm, the manager may authorise whatever actions are necessary to protect the child or others in the household from Significant Harm, which may result in the immediate provision of services.

If there is suspicion that a crime may have been committed including sexual or physical assault or neglect of the child, the Police must be notified immediately.

Personal information about non-professional referrers should not be disclosed to the parents or other agencies without the referrer's consent.

The parent's consent should usually be sought before discussing a referral with other agencies unless this may place the child at risk of Significant Harm, in which case the manager should authorise the discussion of the referral with other agencies without parental knowledge or consent. The authorisation should be recorded with reasons. 

5. Initial Disposal of Referrals

The initial disposal of a Referral, which must be authorised by the manager, may be:

  1. That the child does not appear to be a Child in Need, which will result in one of the following: the provision of information, advice, sign-posting to another agency and/or no further action;
  2. That the child appears to be a Child in Need with a moderate level of need, in which case, the manager may authorise an Assessment;
  3. That the child appears to be a Child in Need with a high level of need, which must result in an Assessment;
  4. That it is suspected that the child is suffering or is likely to suffer from Significant Harm, which will result in an Assessment, with a view to conducting a Strategy Discussion, prior to a Section 47 Enquiry commencing.

If there are indications that a child may be at risk of Significant Harm, the manager may authorise whatever actions are necessary to protect the child or others in the household from Significant Harm, which may result in the immediate provision of services.

Professional referrers should be advised of the disposal of the referral.

Feedback on the outcome of the Referral should also be provided to non-professional referrers in a manner consistent with respecting the confidentiality of the child. 

The child and family must be informed of the action to be taken.

The child should be seen as soon as possible if the decision is taken that the Referral requires further assessment.

Where requested to do so by local authority children's social care, professionals from other parts of the local authority such as housing and those in health organisations have a duty to cooperate under section 27 of the Children Act 1989 by assisting the local authority in carrying out its children's social care functions.

6. Recording of Referrals

All Initial Contacts and Referrals should be recorded on the electronic database.


Local Information

Local Resources may also apply for this chapter.